On 16th December 2004 those members present at a meeting held at St Faith's Parish Hall on West Parade, Lincoln agreed
unanimously to adopt a constitution for Common Ground Theatre Company.
The draft constitution proposed by Jez Ashberry was adopted with two minor amendments and is reproduced below:
The name of the organisation shall be Common Ground Theatre Company.
2.1 To produce challenging, high-quality theatre in the Lincoln area.
2.2 To encourage a wide range of people to get involved in live theatre in the Lincoln area.
2.3 To give opportunities to all, including those with little practical experience of live theatre.
2.4 To provide greater choice for audiences of live theatre in the Lincoln area.
In furtherance of the said objectives the organisation shall have the power to:
3.1 Raise and manage funds, hold a bank account in the group’s name and allocate funding in accordance with the said objectives.
3.2 Enter into contracts and agreements.
3.3 Produce and distribute publicity material.
3.4 Purchase equipment and resources.
3.5 Do any other such lawful thing as shall further the said objectives.
4.1 The organisation shall be managed by the Management Committee comprising a Chairperson, a Treasurer, a Secretary and
a Membership Secretary and any others as may be agreed by the Management Committee.
4.2 Membership of the Management Committee shall be open to all interested individuals.
4.3 The functions and duties of the Management Committee shall be to carry out the policies of the organisation as expressed through the general meetings and to conduct the business of the organisation between meetings. The Management Committee shall report its proceedings fully and in writing to the Annual General Meeting.
5.1 General Open Meetings of the Management Committee and the members shall take place at least twice a year.
5.2 The Chairperson or the Secretary shall give at least seven days’ notice of a General Open Meeting to all members.
5.3 The quorum at General Open Meetings shall be six members.
5.4 Only paid-up members of the organisation shall be eligible to vote.
5.5 Decisions shall be taken by a simple majority of those eligible to vote.
The Chairperson shall have the casting vote.
6.0 Annual General Meeting
6.1 An Annual General Meeting shall be held each calendar year with 14 days’ notice given in writing to all members.
6.2 The business of the Annual General Meeting shall include:
6.2.1 Consideration and agreement of the minutes of the previous Annual General Meeting
6.2.2 Receipt of the Chairperson’s annual report
6.2.3 Receipt of the Treasurer’s annual report
6.2.4 Election of members to the Management Committee
6.2.5 Consideration of motions for which due notice has been given
6.2.6 Any other relevant business
6.3 The quorum at Annual General Meetings shall be six members.
6.4 Decisions shall be taken by a simple majority of those eligible to
vote. The Chairperson shall have the casting vote.
7.0 Special General Meeting
7.1 Special General Meetings may be called on the written demand of two members of the Management Committee or the Chairperson. Such a meeting shall be held within 28 days of the Secretary’s receipt of the demand.
8.1 The income of the organisation shall be obtained from ticket sales and admission charges and by means of any other lawfulfund-raising activities as the Management Committee may deem acceptable or necessary.
8.2 All the income and monies raised by or on behalf of the organisation shall be applied to the furtherance of the said objectives.
8.3 The Treasurer shall be responsible for the management of funds, along with other delegated Management Committeemembers, wherever appropriate.
8.4 An account shall be opened with such financial institution(s) as the Management Committee decides.
8.5 Signatories to the account shall be the Treasurer and one other member of the Management Committee (usually the Chairperson). All cheques must be signed by two signatories.
8.6 The Treasurer shall keep a proper account of the finances of the group and report to the Annual General Meeting.
9.1 The organisation may be dissolved by a two-thirds majority at a Special General Meeting called by the Management
Committee for which at least 14 days’ notice must be given in writing. If a quorum is not reached then a further Special General
Meeting shall be called within one month. If the second meeting is not quorate the organisation may be dissolved by two-thirds
of those present and voting.
9.2 After the satisfaction of all proper debts and liabilities the organisation shall decide on the transfer of any remaining assets to such other organisation(s) or project(s) with similar objectives similar to the said objectives (above).
10.0 Amendments to the Constitution
10.1 Any amendments to the approved constitution shall require a two-thirds majority of the members present and voting at a properly constituted General Open Meeting.
This constitution was adopted as the constitution of Common Ground Theatre Company by the members and the Management Committee at a meeting held on 16th December 2003.